Inviting Attendees to Events

Once you have attendees in your account and an event created, you need to connect them by inviting attendees to your event. This guide explains how to add attendees to specific events and manage your guest list.

Understanding Event Invitations

In Dear, there are two separate concepts:

1. Attendees - Contacts stored in your account

2. Event Attendees - Attendees who are invited to a specific event

You can have many attendees in your account, but only invite some of them to each event. For example:

• Your account has 100 attendees (friends, family, colleagues)

• Your birthday party event has 30 of those attendees invited

• Your wedding event has 80 attendees invited

• Some attendees appear on both guest lists

How to Invite Attendees to an Event

Method 1: During Event Creation

The easiest way is during the event creation wizard:

1. Create a new event and proceed through the wizard

2. At the “Attendees” step, you’ll see two options:

   • Select Existing Attendees - Choose from people already in your account

   • Create New Attendees - Add new people on the spot

3. Select or add the attendees you want to invite

4. Complete the event creation

Method 2: From the Event Page

After an event is created:

1. Go to My Events and select your event

2. Find the Attendees section or tab

3. Click Add Attendees or similar

4. Select existing attendees from your account or create new ones

5. Confirm the additions

Method 3: From the Guest List Page

If you’re viewing your full guest list:

1. Go to Guest List in the sidebar

2. Find the attendee you want to invite

3. Look for an option to add them to an event

4. Select which event to add them to

Setting Max Guests (Plus-Ones)

When inviting attendees to an event, you can specify how many additional guests (plus-ones) they can bring:

1. While adding attendees to an event, look for the Max Guests field

2. Enter a number:

   • 0 - No plus-ones allowed

   • 1 - They can bring one guest

   • 2+ - They can bring multiple guests

   • Blank/Empty - No limit on guests

This setting is per-event. The same attendee might have different max guest allowances for different events.

What Happens When You Invite Someone

When you add an attendee to an event:

1. Record Created - A link is created between the attendee and event

2. Access Key Generated - A unique key is created for their invitation link

3. RSVP Status Set - Starts as “Pending”

4. Ready for Invitation - They can now receive invitation messages

Important: Adding someone to an event doesn’t automatically send them an invitation. You still need to send the invitation message separately.

Viewing Event Attendees

To see who’s invited to a specific event:

1. Go to My Events and select the event

2. View the Attendees section/tab

3. You’ll see a list showing:

   • Attendee name

   • Email

   • RSVP status

   • Number of guests they’re bringing

Removing Attendees from an Event

If you need to uninvite someone:

1. Go to your event’s attendee list

2. Find the person you want to remove

3. Click the remove/delete action for that row

4. Confirm the removal

What happens:

• They’re removed from this event only (not deleted from your account)

• Their RSVP response is removed

• Any plus-ones they added to this event are removed

• If they already received an invitation, they’ll see an error when clicking the link

Bulk Adding Attendees

If you need to add many attendees at once:

Select Multiple Existing

When adding attendees, the selection often supports multiple choices:

• Click multiple names while holding Ctrl/Cmd

• Or use checkboxes if available

• Select all the attendees you want, then add them together

Create Multiple New

During event creation:

1. Click Add new attendee

2. Fill in the first person

3. Click Add Another Attendee

4. Repeat for each person

5. They’re all added when you complete the wizard

Attendee Information Per Event

Each attendee’s record for a specific event includes:

This information is separate from their account-level contact details.

Tips for Managing Event Guest Lists

Start with Your Most Important Guests

Add close family and friends first, then expand to wider circles.

Double-Check Before Sending

Review your attendee list before sending invitations:

• Is everyone who should be invited listed?

• Are email addresses correct?

• Are max guest settings appropriate?

Use Consistent Names

Keep names consistent with how you want them on invitations:

• “Mr. & Mrs. Smith” vs “John and Jane Smith”

• The name in the attendee record is what appears on their invitation

Consider Invitation Groups

For large events, you might send invitations in batches:

• Close family first

• Then friends

• Then extended network

Troubleshooting

Attendee isn’t showing on the event

• Make sure you saved after adding them

• Refresh the page to see updates

• Check if you’re viewing the correct event

Can’t find an attendee to add

• They might not exist in your account yet

• Add them to your Guest List first

• Or create them while adding to the event

Removed the wrong person

• Simply add them back to the event

• Their original RSVP data won’t be restored though

Added someone twice

• Dear typically prevents duplicate attendees on one event

• If you see duplicates, remove the extra entry

Related Articles:

• Adding Attendees

• Managing RSVP Responses

• Sending Invitations

• Creating an Event